National Records of Scotland

Preserving the past, Recording the present, Informing the future

National Records of Scotland Safe Visit Agreement

National Records of Scotland Safe Visit Agreement

We would ask those who are planning a visit to National Records of Scotland to help us to ensure everyone’s safety by committing to our new safe visit agreement.

As a visitor to National Records of Scotland, you agree to:

  • Pre-book your visit in advance, and not travel to our building without having received confirmation of your booking, along with confirmation that any original records you have requested will be available to view in that specific building.
  • Book only one visit per week to allow other researchers the opportunity to visit our services.
  • Attend your visit alone, where possible, and inform us at point of booking if you will require accompaniment or any additional requirements.
  • Order records in advance and be aware that requests during your visit cannot be satisfied due to COVID-19 working requirements.
  • Not visit NRS if you have received a positive COVID-19 test, are experiencing any COVID-19 symptoms, have been told to isolate by NHS contact tracing team or are a traveller in managed isolation. Only book your visit when it is safe to leave home under NHS inform guidance.
  • Notify staff and terminate your visit if you feel unwell or experience COVID-19 symptoms at any point during your visit.
  • Adhere to the latest government guidance relating to travel, particularly if you are using public transport. Please visit the Scottish Government postcode checker to check travel restrictions for the local authority area that you reside in and the local authority area that you are travelling to.
  • Wear a face covering during your visit unless you have an exemption. The wearing of face covering is mandatory in public reading rooms. Please check the Coronavirus (COVID-19): face coverings guidance.
  • Adhere to directional signage when entering, moving around and leaving the building.
  • Observe all safety and security measures that have been put in place.
  • Adhere to 2 metre physical distancing during your visit for the safety of you, other visitors and our staff.
  • Carry out frequent hand washing with soap and water, or hand sanitiser provided. Toilets will be in close proximity to the search room to allow for easy access to hand washing.
  • Your contact information being shared with NHS Scotland Test and Protect if requested.
  • Cancel your visit in advance if you are unable to attend.
  • Be aware that restrictions may be placed on service delivery at short notice as a result of Scottish Government announcements or movement between Protection Levels.
  • Adhere strictly to the points in this agreement and be aware that if you do not, then you may not be able to use our on-site services at this time or may be asked to leave during your visit.

National Records of Scotland has taken every reasonable step to create a COVID-19 secure building, and we rely on the co-operation of visitors to follow the measures we have put in place to protect everyone’s safety. We do ask that prior to booking your visit, you take the time to review Scottish Government guidance on keeping yourself safe.

National Records of Scotland will review arrangements regularly to ensure that they continue to meet government guidance.

We look forward to welcoming you back.

Privacy Notice – Collection of Personal Data for Coronavirus (COVID-19) Test and Protect

For the health and safety of our customers, visitors and staff, National Records of Scotland (NRS) are recording the name and contact details of everyone who enters our buildings in order to support NHS Scotland’s efforts in tackling COVID-19. This information will be used to enable NHS Scotland and its statutory partners to contact you should you have been in the premises around the same time as someone who has tested positive for coronavirus. Your data will not be used for any other purpose.

The lawful basis we rely on to process your personal information is Article 6(1)(e) ‘public task’ of the UK General Data Protection Regulation (GDPR). We will store your personal information securely for no more than 3 weeks (21 days). All personal data will be held and disposed of in a safe and secure manner. We will treat your personal information confidentially and will only share your data when it is requested directly by NHS Scotland and its statutory partners. Data protection legislation (UK GDPR Articles 12-23) provides you with certain rights in respect of your personal information. If you would like more information about your rights or about how to exercise them then please contact the NRS Data Protection Officer at: dataprotection@nrscotland.gov.uk

If you have any concerns about how we handle your personal information you have the right to complain to the Information Commissioner’s Office (ICO): casework@ico.org.uk