National Records of Scotland

Preserving the past, Recording the present, Informing the future

National Records of Scotland Safe Visit Agreement

National Records of Scotland Safe Visit Agreement

Updated: July 2022

Whilst requirements that were in law have been removed, COVID-19 still remains a concern for public health, and we continue to retain several key mitigations to minimise the spread of the virus in our buildings.

We would therefore ask all visitors to The National Records of Scotland to help us to ensure everyone’s safety and wellbeing by using COVID sense and committing to our Safe Visit Agreement.

We ask that you agree to:

  • Pre-book your visit and not travel to our building without having received confirmation of your booking, along with confirmation that any original records you have requested will be available to view in that specific building.
  • If you are visiting the ScotlandsPeople Centre, please book only one visit per week to allow other researchers the opportunity to visit our services 
  • Attend your visit alone, where possible, and inform us at point of booking if you will require accompaniment or any additional requirements.
  • Order records in advance and be aware that requests during your visit will not be possible.
  • Please follow NHS Inform stay at home guidance if you have symptoms of the virus, and we would ask that you do not attend our buildings for 5 days from testing positive.
  • Wear a face covering in all communal areas in the building if you can, but once seated in the Search Room there is no requirement to wear a face covering.
  • Observe all safety and security measures that have been put in place.
  • Adhere to careful distancing of at least 1m during your visit for the safety of you, other visitors and our staff.
  • Carry out frequent hand washing with soap and water, or hand sanitiser provided. Toilets will be in close proximity to the search room to allow for easy access to hand washing.
  • Cancel your visit in advance if you are unable to attend.
  • Be aware that restrictions may be placed on service delivery at short notice as a result of Scottish Government announcements and this may impact our available services. We will make every effort to communicate this to customers as soon as possible.
  • Adhere strictly to the points in this agreement and be aware that if you do not, then you may be asked to leave.

The National Records of Scotland has taken every reasonable step to create a COVID-19 secure building, and we rely on the co-operation of visitors to follow the measures we have put in place to protect everyone’s safety.

If you would like to find out more about how we are keeping you safe please see the Coronavirus (COVID19): safer businesses and workplace guidance.

National Records of Scotland will review arrangements regularly to ensure that they continue to meet government guidance.

We look forward to welcoming you back.

Privacy Notice – Collection of Personal Data for Search Room Bookings

When you book a visit to National Records of Scotland (NRS) we will collect certain personal information from you. This information will be used only to administer our booking system.

The lawful basis we rely on to process your personal information is Article 6(1)(e) ‘public task’ of the UK General Data Protection Regulation (GDPR).. All personal data will be held and disposed of in a safe and secure manner. We will treat your personal information confidentially and will only disclose it with your consent or if the law requires it. Data protection legislation (UK GDPR Articles 12-23) provides you with certain rights in respect of your personal information. If you would like more information about your rights or about how to exercise them then please see our main Privacy Notice or contact the NRS Data Protection Officer at: [email protected].

If you have any concerns about how we handle your personal information you have the right to complain to the Information Commissioner’s Office (ICO): [email protected]