A Project plan for Implementation of a DAB Drive Structure was submitted along with the original RMP in 2016. The Plan had a total of 18 Actions 9 of which were completed at time of the RMP submission. The project plan has evolved over time and now hosts 24 Actions 22 of which are fully complete. (See DAB2024-01)
Action’s 19, 20, 21 and 22 have been completed and progress made on Action 23 since submission of our last PUR.
New paper waste disposal arrangements have been in place from December 2023. Each regional office now has 4 confidential waste bins which are scheduled for routine onsite disposal through a contractor. Larger uplifts for bigger projects can be arranged.
Routine records management days have been introduced on an Ad Hoc basis where staff designate full days aside for records management, retention and disposal purposes. These have been scheduled on a quarterly basis throughout the next financial year.
A Project to digitise the organisations property files has started and good progress has been made. Initial efforts are focussed on scanning Council Tax files. Progress is monitored on a weekly basis. As at 29/05/2024 circa 60k Council Tax files have been scanned. The total number estimated to be scanned is circa 140k. We estimate current progress to be 43%.
Funding for this project has been committed to March 2025 by which point we target having all Council Tax files digitised. Thereafter NDR File records will be considered.
Work has commenced on confidentially destroying paper copies once file records are scanned, and online and cold storage backups have been taken.
Thereafter NDR File records will be scheduled for scanning.
