Along with many Scottish public authorities West Dunbartonshire Council is implementing M365 as a records management solution.
This process is bound to take time to be rolled out properly and is embedded in staff business as usual procedures. It is important that M365 is implemented in a structured way and that the Council’s Business Classification Scheme/Information asset Register can be used as a structure to develop the required SharePoint sites.
The Keeper will be interested to learn more as to how this implementation is progressing in subsequent PURs.
Although the Council is currently in a ‘transition’ period the Keeper would probably be content to retain the compliant ‘green’ status of this element.
The Council should be aware that, in the case of a formal resubmission, the Keeper will be investigating the use of legacy line-of-business systems in more detail than in the initial agreement. These are systems that will sit outside the main records management structure and may not be compliant with the authority’s own Records Management Policy. For the purposes of this PUR it is not required that the Council provides a statement on this issue.
