National Records of Scotland

Preserving the past, Recording the present, Informing the future

How To Request Copies of Our Records

How To Request Copies of Our Records

If you would like a copy of a record, please speak to the search room staff or email [email protected], providing the reference numbers of the documents you would like copies of. Please take note of the following, this forms part of our conditions of Access:

  • Staff will advise regarding applying for permission to get copies.
  • You undertake that any copies delivered by NRS by any method and in any format will not be broadcast, retransmitted or copied (other than to enable a single copy on paper to be printed from a digital image supplied by NRS) without first getting written permission from NRS and/or from the owner of the original item as applicable.
  • You may be allowed carry out self service photography, provided that there are no restrictions and certain conditions are met. You must speak with staff first to check whether a collection may be photographed.
  • Some collections have publication restrictions placed on them. Staff will advise you about applying for permission to publish information from such collections and about the form of acknowledgement to be made.
  • If you hope to publish information from a collection where there are no special restrictions, you may still need permission. Contact NRS staff for advice.
  • NRS reserves will charge a publication/reproduction fee for information or images taken from records in its care for publication purposes.

Staff are not able to check copyright on an individual basis and we administer a blanket rule of no-photography of any published works, including library books, to prevent any infringement.