National Records of Scotland

Preserving the past, Recording the present, Informing the future

Corporate Governance

Corporate Governance

NRS Management Board

The purpose of the NRS Board, which acts in an advisory capacity to the Chief Executive, is to provide support and constructive challenge on the operations of NRS, with a particular focus on the strategic direction of the organisation, checking it is on track to deliver the purpose and vision. It considers the balance between business and transformation activities and uses the experience of Non-Executive Directors (NXDs) to identify opportunities and emerging issues that ought to be taken into consideration.

Membership

Chief Executive (Chair)
NRS Corporate Leadership Group
Non-Executive Directors
Frequency: Quarterly

Minutes of the NRS Management Board Meeting held on 5 October 2016 (265 KB PDF)

Minutes of the NRS Management Board Meeting held on 9 June 2016 (190 KB PDF)

Minutes of the NRS Management Board Meeting held on 4 March 2016 (168 KB PDF)

Minutes of the NRS Management Board Meeting held on 9 December 2015 (159 KB PDF)

Minutes of the NRS Management Board Meeting held on 14 October 2015 (110 KB PDF)

Minutes of the NRS Management Board Meeting held on 17 June 2015 (213 KB PDF)

NRS Business Leadership Group

Business Leads have responsibility for delivering the day to day business that achieves the NRS Purpose and Vision. This Group has responsibility for overseeing business as usual, programmes and projects, and identifying future priorities. They also collectively consider and oversee the business portfolio and agree resources required for delivery.

This Group considers corporate information, including financial reports, and plans, future resource and finance requirements. It provides information to, and takes direction from, the Management Board and members discuss and share information and ideas on common challenges, opportunities for working across business areas, and sharing resources etc.

Membership:

Tim Ellis (Chief Executive) Chair
Penni Rocks (Portfolio Business and Corporate Services)
Amy Wilson (Statistical Futures)
Laura Mitchell (Records and Archives)
Kirsty MacLachlan (Demography)
Gerry Donnelly (Data Resources)
Rod Burns (Registration)
Anne Slater (Public Services)
Anne Courtney (ICT)
Standing invite issued to Scottish Government HR and Finance colleagues
Frequency: Quarterly for half day, plus ad hoc meetings when required

NRS Corporate Leadership Group

This is an informal group which oversees the strategic direction of the organisation and transformation activities. It provides information to, and takes direction from, the Management Board and the Business Leadership Group. It also takes account of high level information/recommendations from across the organisation such as the Audit and Risk Committee and Portfolio Office in overseeing progress towards achieving the Vision and Purpose.

Membership:

Tim Ellis (Chief Executive) Chair
Penni Rocks (Portfolio Business and Corporate Services)
Amy Wilson (Statistical Futures)
Laura Mitchell (Records and Archives)
Frequency: Bi-monthly

Audit & Risk Committee

The Audit and Risk Committee supports the NRS Accountable Officer with regard to the efficient and effective use of income and expenditure and the associated responsibilities around risk, control, governance and assurance.

The Committee is also attended by the NRS Chief Executive, NRS Accountable Officer, Finance and Business Portfolio representatives, Scottish Government Internal Audit and External Audit.

Membership:

Non-Executive Directors:
Colin Ledlie (Chair)
Gordon Shipley
Mandy Gallacher
Bill Matthews
Frequency: Quarterly

Minutes of the Audit and Risk Committee:

Minutes of the NRS Audit and Risk Committee Meeting held on 16 February 2017 (175 KB PDF)

Reports of the Audit and Risk Committee are published here:

Audit and Risk Committee Annual Report 2015-2016 (151 KB PDF)

Joint Partnership Board

The Joint Partnership Board meets quarterly and consists of the Chief Executive Officer, the Head of Portfolio Business & Corporate Services and Accountable Officer, and representatives from Human Resources and the Council of Scottish Government Unions.

The Board provides NRS Management with the opportunity to consult with the trade unions at the formative stages of NRS organisational policy development, both at strategic and operational level, and to discuss any NRS specific issues.

Annual Report and Accounts

NRS is bound by the Scottish Public Finance Manual and the Financial Reporting Manuals when putting proper arrangements in place to ensure that public business is conducted in accordance with the law and proper standards, and that public money is safeguarded and properly accounted for, delivers best value, and is used economically, efficiently and effectively.

Audited accounts of the National Records of Scotland contain the Statement of Comprehensive Expenditure, Statement of Financial Position, Statement of Cash Flows and Statement of Changes in Taxpayers Equity. Our reports can be accessed below:

Annual Report and Accounts for the year ended 31 March 2016 (1.1MB PDF) (Laid before the Scottish Parliament on 18 October 2016, SG/2016/61)

Annual Report and Accounts for the year ended 31 March 2015 (1.0 MB PDF) (Laid before the Scottish Parliament on 12 November 2015, SG/2015/90)

Annual Report and Accounts for the year ended 31 March 2014 (1.1 MB PDF) (Laid before the Scottish Parliament on 2 December 2014, SG/2014/97)

Annual Report and Accounts for the year ended 31 March 2013 (1.2 MB PDF) (Laid before the Scottish Parliament on 25 October 2013, SG/2013/91)

Annual Report and Accounts for the year ended 31 March 2012 (1.3 MB PDF) (Laid before the Scottish Parliament on 25 September 2012, SG/2012/84)

Public Services Reform (Scotland) Act 2010

The Public Services Reform (Scotland) Act 2010 came into force on 1 October 2010. The new duties of the Scottish Government and public bodies under part 3 of the Act is to publish a range of financial and other information intended to promote openness and transparency across the public sector in Scotland.

The National Records of Scotland (NRS) was formed on 1 April 2011 and complies with these duties through publishing this information annually alongside our Annual Report and Accounts. Our reports can be accessed below:

2015-16 Statement on Financial and Other information (88 KB PDF)

2014-15 Statement on Financial and Other information (90 KB PDF)

2013-14 Statement on Financial and Other information (90 KB PDF)

2012-13 Statement on Financial and Other information (31 KB PDF)

2011-12 Statement on Financial and Other information (31 KB PDF)

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