The Keeper’s Public Records (Scotland) Act 2011 (PRSA) Assessment Team has recently completed the spring series of surgeries for 2019. The first two surgeries took place on 26 and 28 March in Edinburgh and Paisley, respectively. These provided an opportunity for the Team to inform colleagues from public authorities on what has been happening over the last few months, with updates on the review of the Model Plan, the Progress Update Review (PUR) mechanism, the upcoming PRSA conference and also reflecting on progress since PRSA came into force in January 2013. These surgeries were well attended with representatives from 38 public authorities travelling from Inverness and Dumfries, and everywhere in-between. They contributed to interactive discussions and enjoyed the opportunity to network with colleagues from across the Scottish public sector. Attendees also learned from guest speakers from the Scottish Parliament and Police Scotland who had taken part in the PUR process and were willing to share their experiences.
On 2 April the Team hosted the first ‘newcomers’ surgery. This was a chance for the Team to engage with colleagues who had become their authority’s records manager since the original Records Management Plan (RMP) was agreed by the Keeper and also for those who are yet to submit their RMP. The surgery was also well attended with representatives from 15 authorities, with one travelling from Orkney. Again, it afforded the prospect of networking with colleagues in the same situation as well as finding out the requirements in submitting and maintaining a RMP. This was assisted by a presentation from Dumfries and Galloway Council, who have had two RMPs agreed!
The Team are still evaluating the responses to the formal public consultation on the proposed revision of the Keeper’s Model Plan and will hopefully be in a position to publish this soon. The accompanying Guidance Document will also need to be updated in line with the changes to the Model Plan.
The Team are also planning to issue a short electronic survey to the key contacts in each public authority. We are keen to try and identify the impact of PRSA on the levels of records management provision within Scottish public authorities and would be grateful if colleagues could complete the survey. The survey should be issued by the middle of April.